How to Use ChatGPT for Event Planning

On November 30, OpenAI opened public free access to ChatGPT. Less than a week later, it had accumulated over 1 million users. Now experts predict that ChatGPT will soon threaten Google’s dominance in search and mark the end of homework and take-home exams.

A quick Twitter search for the #GPTchat hashtag reveals thousands of users sharing the results of their experiments and tests. Skift CEO Rafat Ali did his own round of travel-focused tests with some surprising results.

Artificial intelligence (AI) is not new. Digital voice assistants such as Apple’s Siri and Amazon’s Alexa, both of which make use of AI for speech recognition and outputting results. Another area where AI has been used extensively is with writing assistants. For more open-ended uses of AI, many publicly available AI platforms tend to focus on image generation. DALL·E 2, Stable Diffusion, Playground, and Midjourney are all popular. ChatGPT’s simple interface and lack of limitations are proving to be a winner.

When it comes to meetings and events, multiple platforms have been using AI for several years now. Matchmaking is the most common use, but AI is also used for content recommendation, translation, and data analytics, to name a few.

So can this type of DIY use of AI be a game changer? I decided to put it to the test. And the best way to do this…is to ask ChatGPT.

I headed over to the ChatGPT page on the OpenAI website, clicked the [TRY CHATGPT] button, and then created a new account.

Next, I typed in “Write a blog post about how AI can be used to assist in marketing and producing a conference,” and this was the result.

Artificial intelligence (AI) has the potential to revolutionize the way conferences are marketed and produced. By leveraging AI technology, conference organizers can gain valuable insights into their target audience, optimize their marketing efforts, and streamline production.

One of the key ways AI can assist in marketing a conference is through data analysis. By gathering data on attendees and potential attendees, AI algorithms can identify patterns and trends to help conference organizers tailor their marketing strategy. For example, AI can help organizers understand which social media platforms are most effective for reaching their target audience and suggest the best times to post content to maximize engagement.

In addition to data analysis, AI can also be used to automate many of the tedious tasks involved in conference marketing. For instance, AI-powered chatbots can answer common questions from attendees, freeing up time for the marketing team to focus on more critical tasks. Similarly, AI algorithms can be used to analyze customer feedback and identify areas for improvement, allowing conference organizers to make adjustments and ensure a successful event.

When it comes to producing a conference, AI can also play a crucial role. By using AI to automate tasks such as scheduling and logistics, conference organizers can save time and reduce the potential for human error. For example, AI algorithms can create a schedule for speakers and workshops, ensuring that all sessions run smoothly and efficiently. Additionally, AI can monitor the conference in real-time, alerting organizers to any potential issues and allowing them to quickly respond and resolve them.

Overall, AI has the potential to greatly assist in the marketing and production of conferences. By leveraging AI technology, conference organizers can gain valuable insights into their audience, optimize their marketing efforts, and streamline the production process, ultimately leading to a more successful and engaging event.

It’s hard to believe that ChatGPT wrote the paragraphs above in less than 10 seconds. This is not a literary masterpiece; the text is readable, appealing, and accurate.

So what more can it do?

Defining AI

AI is a set of technologies that can improve the performance of tasks by quickly discovering patterns, searching data, translating languages, answering questions, and making predictions. This includes machine learning, natural language processing, and image, speech, and text recognition. These technologies, when combined, are potent as they enable computers to use large data sets to perform tasks more quickly and accurately than humans.

Conference Concepts by AI

So what’s next? For example, could AI be used to plan a business event? Let’s put that to the test.

Click here to see all the resulting output text from ChatGPT that is mentioned in this article, or scroll to the bottom of the page.

My next thought was to test creating a concept for an event, and why not a new conference about using AI in the events industry? The concept was simple but solid, and AI identified the typical selling points of conferences within its output. 

I decided to go further and see if the AI could help assess the event’s commercial potential, but it could not. It did, however, suggest how to gauge interest from potential attendees and understand the size and potential of the market. This is not rocket science, but it is solid advice.

Event Sourcing Using AI

With a solid concept defined, it was time to test AI’s capabilities for sourcing speakers. It provided a list of specific and apparently relevant speakers. However, this proved unreliable. A second attempt using the same prompt produced a list of complete garbage. At some point, ChatGPT outputted error messages stating that the data used was from 2021, which may be the cause of these discrepancies. Perhaps best to stick with Google searches for sourcing speakers.

Sourcing sponsors, on the other hand, seems to be a no-brainer. While the ten companies suggested seeming to be event tech companies using AI, this was much faster than doing a Google search for event tech company names and looking for mentions of AI. This instant correlating of results is a huge time saver.

When asked about destinations, AI suggested running a conference on this topic in a “major city with a thriving tech industry, such as San Francisco or New York.” It supported this with a rational argument for a venue with good technology and made two suggestions for valid venues. It also found a suitable venue when asked for a recommendation in a different and specific location. In the future, AI may be able to suggest venues with restrictions added to the prompts for matching event needs with venues. This could be a revolutionary use of AI in the meetings industry.

Event Marketing and Sales Powered by AI

Perhaps where AI impressed the most was in creating promotional copy for both attendees and sponsors. Again, the messaging was correct, intentional, consistent, and professional.

Event marketers and copywriters can and should do better than this, but this is an excellent starting point. In addition, for event-organizing companies where English is not the first language, this may be better or more grammatically correct than what is currently being used.

From event promotion to early-bird deadlines and sponsor upsells for experiential activations, AI produced consistently good results. It struggled to go further and push beyond the standard, but that may be the perfect place to hand off to a human expert who can add a specific style to the copy.

AI Supported Event Logistics and Content Curation 

Even for more logistical-focused prompts, AI did a good job. For example, the results were remarkably good by adding the event date, start and end times, and the location for the prompt used for frequently asked questions on an event website. In addition, AI added several additional answers, including information about dress code, meal provision, Wi-Fi, group registration, and transferring registration. Presumably, it added these based on typical FAQ pages it accessed; nevertheless, this is again useful and impressive.

While AI evaded questions about registration pricing, it offered valuable suggestions on calculating this type of pricing. While pricing specifics are not its forte, AI’s questions to ask keynote speakers were impressive. With more research and curation, this set of questions should lead to a compelling on-stage interview or post-event video follow-up.

AI excelled at creating pre-event surveys for attendees and sponsors, making several suggestions that would be useful to ask at registration or later in the process to determine the return on investment at a later stage. The attendee and sponsor post-event surveys were equally as impressive and, with a bit of human curation, could be paired to provide an excellent combination of data points.

AI-Powered On-Site Event Marketing

AI again excels regarding marketing copy and planning for future marketing campaigns during events. What’s interesting about this strong performance is that the output goes beyond marketing copy. The AI outputs are solid, from a highlights email to a shot list for creating a promotional video. They could prove to be incredibly useful for stressed marketing teams on site. Opening speeches, photo shot lists, social media copy (including unique hashtag suggestions), and the standard attendee thank you email all came at a consistently high standard.

Learnings

This experiment taught us much about what AI can and cannot do well, at least in its current iteration. With machine learning in action, what is possible will keep evolving.

First, AI clearly interprets text it captures from various websites. For example, when I asked AI to find potential sponsors, the output consisted of event tech companies that mentioned AI on their websites. So, if you want information about your company or event to be part of what AI outputs, then you must optimize for this. I am unclear on the exact way to optimize this, but I expect it to be similar to SEO.

As I went through the process, the results compounded. Using the exact words to build a thread of answers worked well. However, the results did not match previous outputs whenever I deviated from a line of prompts.

It’s worth noting that I used language specific to planners, which I expect led the AI to use content aimed at planners and serve up relevant suggestions and consistent copy. This insider knowledge may be the key to getting this level of results, which in this case are very appropriate.

I had limited success with adjusting the style of writing. Adding adjectives such as cheeky or outlandish to the prompts added some flair to the copy. Overall the output was proficient, consistent, and compelling but could have been more exciting.

Finally, a word of warning. When asking for specific speakers, the AI produced a list of speakers with impressive credentials. However, upon closer inspection, some speakers were not real, and overall, the speaker’s information was unreliable. On the flip side, the results were accurate and reliable when asked to source a venue. This is because the AI always makes suggestions, not decisions, and adds a series of caveats along with each output.

I am looking forward to further exploring the options to create speaker graphics and other graphical marketing materials using AI. Of course, this will require a different set of AI tools, but there is no reason why this is not possible. Using an app like Lensa to quickly create stylized photos for all speakers or attendees is already possible.

How Does This Impact Event Professionals?

I ended up creating a complete manual for planning or marketing a new conference using AI. Having the ability to use AI in this way is exciting on many levels, but it also raises the bar for event professionals worldwide. Unfortunately, it also makes it incredibly easy to create fake conferences, which are already a huge problem.

Undoubtedly, some event professionals will feel threatened by this technology, particularly on the marketing side. Predicting what lies ahead is hard, but genuinely innovative event marketers and designers will stand out more than before. Anyone working on events that could be better marketed or planned using AI will be less and less relevant. ChatGPT may not help those outside English-speaking countries, but AI is available and proficient in other languages, so it will only take a little while to catch up.

Like with event technology, the best way forward is to experiment with the technology and embrace change. The more event professionals can use tools like AI, the more they can offer professionally, which is always good. With a largely negative economic outlook for 2023, adding AI skills to a resume can only be a good idea.

By mastering tools like ChatGPT, with the right prompt, anything is possible.

Scary? Maybe. Impressive? Definitely.

Full Table of ChatGPT Outputs

Click on the links below to jump to the exact outputs generated by ChatGPT in this experiment.  All of these outputs could easily be used to plan, market and manage future events. 

1. Explore Using AI to Produce a Conference
2. Create an Event Concept
3. Assess Event Potential
4. Source Speakers
5. Source Sponsors
6. Consider the Ideal Destination
7. Source a Venue
8. Find a Venue In a Specific Location (Denmark)
9. Attendee Promotional Copy
10. Sponsor Promotional Copy
11. Email Invitation
12. Deadline Approaching Email Copy
13. Upsell Experiential Activation to Sponsors
14. Daring Sponsor Upsell
15. Website FAQ
16. Questions to Ask Speakers
17. Pre-Conference Attendee Survey
18. Pre-Conference Sponsor Survey
19. Opening Speech
20. Highlights Email Copy
21. Social Media Copy
22. Photo Shot List
23. Promo Video Shot List
24. Post-Event Attendee Survey
25. Post-Event Sponsor Survey
26. Attendee Thank You Email

1. Explore Using AI to Produce a Conference

Prompt: Write a blog post about how AI can be used to assist in marketing and producing a conference

Artificial intelligence (AI) has the potential to revolutionize the way conferences are marketed and produced. By leveraging AI technology, conference organizers can gain valuable insights into their target audience, optimize their marketing efforts, and streamline the production process.

One of the key ways AI can assist in marketing a conference is through data analysis. By gathering data on attendees and potential attendees, AI algorithms can identify patterns and trends that can help conference organizers tailor their marketing strategy. For example, AI can help organizers understand which social media platforms are most effective for reaching their target audience, and can even suggest the best times to post content to maximize engagement.

In addition to data analysis, AI can also be used to automate many of the tedious tasks involved in conference marketing. For instance, AI-powered chatbots can be used to answer common questions from attendees, freeing up time for the marketing team to focus on more important tasks. Similarly, AI algorithms can be used to analyze customer feedback and identify areas for improvement, allowing conference organizers to make adjustments and ensure a successful event.

When it comes to producing a conference, AI can also play a crucial role. By using AI to automate tasks such as scheduling and logistics, conference organizers can save time and reduce the potential for human error. For example, AI algorithms can be used to create a schedule for speakers and workshops, ensuring that all sessions run smoothly and efficiently. Additionally, AI can be used to monitor the conference in real-time, alerting organizers to any potential issues and allowing them to quickly respond and resolve them.

Overall, AI has the potential to greatly assist in the marketing and production of conferences. By leveraging AI technology, conference organizers can gain valuable insights into their audience, optimize their marketing efforts, and streamline the production process, ultimately leading to a more successful and engaging event.

2. Create an Event Concept

Prompt: Create a concept for a new conference about using AI in the events industry

The AI Events Conference is a new annual event focused on showcasing the latest trends and technologies in the use of artificial intelligence in the events industry. The conference will feature keynote presentations from industry experts, panel discussions, and workshops on topics such as data analysis, automation, and the future of AI in events.

Attendees will have the opportunity to network with other professionals in the field, learn about the latest AI tools and solutions, and discover best practices for implementing AI in their own event planning and production. The conference will also feature a showcase of AI-powered products and services, allowing attendees to see the technology in action and learn how it can benefit their events.

With a focus on both the practical applications and the potential future of AI in events, the AI Events Conference is a must-attend event for professionals looking to stay ahead of the curve and stay competitive in the rapidly-evolving events industry.

3. Assess Event Potential

Prompt: How many people would be interested in a new conference about using AI in the events industry

It is difficult to determine exactly how many people would be interested in a new conference about using AI in the events industry. Interest in conferences about AI and its applications in various industries is likely to vary based on factors such as location, the speakers and topics covered, and the overall reputation of the conference.

To gauge interest in a new conference about using AI in the events industry, it would be necessary to conduct market research and gather data on the size and demographics of the target audience. This could involve surveying potential attendees, analyzing data on the popularity of similar conferences, and tracking engagement with marketing materials. Based on this data, conference organizers can make informed decisions about the size and scope of the event, and tailor their marketing strategy to reach the maximum number of interested attendees.

4. Source Speakers

Prompt: Suggest speakers for a new conference about using AI in the events industry

Dr. Fei-Fei Li – Dr. Li is a leading expert in AI and computer vision, and is the CEO of AI start-up company, CloudMinds. She is a former Chief Scientist of AI/ML at Google, and was the founding director of the Stanford University AI Lab. She would be a compelling keynote speaker on the topic of AI and its potential impact on the events industry.

Hilary Mason – Mason is the founder of Fast Forward Labs, a machine learning research and development company. She has been named one of Forbes’ “Top 10 Women in AI,” and has extensive experience in the field of AI and data science. She would be a valuable panelist on the topic of using AI for data analysis in the events industry.

Tristan Harris – Harris is the co-founder of the Center for Humane Technology, and a leading expert on the ethics of AI. He has been featured in numerous media outlets, including The New York Times, The Wall Street Journal, and TED. He would be a thought-provoking speaker on the topic of ethical considerations in the use of AI in the events industry.

Tim Wong – Wong is the CEO of X.ai, a company that uses AI to automate scheduling and logistics for events. He has over 15 years of experience in the technology industry, and is a knowledgeable speaker on the topic of using AI to streamline event production.

Marne Levine – Levine is the Chief Operating Officer of Instagram, and is an expert in the use of AI for social media marketing. She has a wealth of experience in the field, and would be a valuable panelist on the topic of using AI for conference marketing and engagement.

5. Source Sponsors

Prompt: Suggest sponsor companies for a new conference about using AI in the events industry

• EventAI – an AI event planning platform
• Eventbrite – an event management and ticketing platform
• EventBot – an AI-powered event discovery platform
• Eventwise – an AI-powered event management platform
• GEVME – an event technology company
• MeetMindful – an AI-powered event networking platform
• Cvent – an event management software company
• EventMobi – an AI-powered event analytics platform
• Bizzabo – an event marketing company
• Evenable – an AI-powered event space booking platform.

6. Source the Ideal Destination

Prompt: Suggest the ideal venue for a new conference about using AI in the events industry

The ideal venue for a conference about using AI in the events industry would be a modern, technology-focused conference center. The venue should have a large, flexible main conference space for keynote presentations and panel discussions, as well as smaller breakout rooms for workshops and networking sessions.

The venue should also be equipped with state-of-the-art technology, including high-speed internet, video conferencing capabilities, and multiple projection screens. Additionally, the venue should have a dedicated space for the AI showcase, where attendees can see the technology in action and learn more about the products and services on offer.

Ideally, the venue would be located in a major city with a thriving tech industry, such as San Francisco or New York, to attract a diverse and knowledgeable audience. It should also be easily accessible by public transportation, and have a variety of nearby hotels and restaurants for attendees.

7. Source a Venue

Prompt: Pick a venue for a new conference about using AI in the events industry

Option 1

The venue for the AI Events Conference will be the San Francisco Marriott Marquis. This modern, technology-focused conference center is located in the heart of San Francisco, a major hub for the tech industry. The venue features a large, flexible main conference space, as well as smaller breakout rooms for workshops and networking sessions.

The San Francisco Marriott Marquis is also equipped with state-of-the-art technology, including high-speed internet and multiple projection screens. The venue also has a dedicated space for the AI showcase, where attendees can see the technology in action and learn more about the products and services on offer.

The San Francisco Marriott Marquis is easily accessible by public transportation, and is located near a variety of hotels and restaurants for attendees. It is the perfect venue for the AI Events Conference, providing a modern and technologically advanced space for attendees to learn about the latest trends and technologies in the use of AI in the events industry.

Option 2

One potential venue for a conference about using AI in the events industry is the Yerba Buena Center for the Arts in San Francisco. The Yerba Buena Center is a modern, technology-focused conference center located in the heart of San Francisco’s thriving tech industry.

The venue has a large, flexible main conference space that can accommodate up to 1,000 attendees, as well as several smaller breakout rooms for workshops and networking sessions. The center is equipped with state-of-the-art technology, including high-speed internet, video conferencing capabilities, and multiple projection screens.

The Yerba Buena Center is easily accessible by public transportation, and is located near a variety of hotels and restaurants for attendees. Additionally, the venue’s central location in San Francisco makes it an ideal destination for a conference about using AI in the events industry.

8. Source a Venue In a Specific Location (Denmark)

Prompt: Pick a venue in Denmark for a new conference about using AI in the events industry

One potential venue for a conference about using AI in the events industry in Denmark is the Bella Center in Copenhagen. The Bella Center is a modern, technology-focused conference center located in the heart of Copenhagen.

The venue has a large, flexible main conference space that can accommodate up to 20,000 attendees, as well as several smaller breakout rooms for workshops and networking sessions. The center is equipped with state-of-the-art technology, including high-speed internet, video conferencing capabilities, and multiple projection screens.

The Bella Center is easily accessible by public transportation, and is located near a variety of hotels and restaurants for attendees. Additionally, the venue’s central location in Copenhagen makes it an ideal destination for a conference about using AI in the events industry.

9. Attendee Promotional Copy

Prompt: Create outlandish promotional copy for a new conference about using AI in the events industry

Attention all event professionals! Are you ready to join the AI revolution and take your events to the next level? Then you won’t want to miss the AI Events Conference – the ultimate gathering of AI experts and industry leaders who are pushing the boundaries of what’s possible in the world of events.

At the AI Events Conference, you’ll learn how to harness the power of AI to automate tedious tasks, analyze data, and engage your audience like never before. You’ll hear from industry experts and visionaries who are paving the way for the future of AI in events, and you’ll have the opportunity to network with other professionals who are just as passionate about using AI to elevate their events to new heights.

But that’s not all – the AI Events Conference will also feature a showcase of the latest AI products and services, giving you the opportunity to see the technology in action and learn how you can use it to take your events to the next level.

So don’t miss out on this once-in-a-lifetime opportunity to join the AI revolution and take your events to new heights. Sign up now for the AI Events Conference – the ultimate gathering of AI experts and event professionals!

10. Sponsor Promotional Copy

Prompt: Write an email inviting companies to sponsor a new conference about using AI in the events industry

Dear [Company],

We are excited to announce the launch of the AI Events Conference, the first annual event dedicated to showcasing the latest trends and technologies in the use of artificial intelligence in the events industry.

As a leader in the field of AI, we believe your company would be a valuable sponsor for the AI Events Conference. By partnering with us, you will have the opportunity to showcase your AI products and services to a highly engaged and influential audience of event professionals.

As a sponsor, you will receive a range of benefits, including:

• Brand exposure and visibility through event marketing and promotional materials
• Complimentary tickets to the conference
• Access to attendee contact information for future marketing efforts
• Opportunities to network with other industry leaders and potential partners
• A dedicated booth at the conference to showcase your products and services

We are offering a limited number of sponsorship packages, so please don’t hesitate to contact us to discuss the details and reserve your spot.

We look forward to working with you to make the AI Events Conference a success!

Sincerely,

[Conference Organizer]

11. Attendee Email Invitation

Prompt: Create an exciting email invitation for inviting attendees to a new conference about using AI in the events industry

Dear [Attendee],

We are excited to invite you to the AI Events Conference – the premier event for professionals looking to learn about the latest trends and technologies in the use of artificial intelligence in the events industry.

At the AI Events Conference, you’ll have the opportunity to hear from industry experts and visionaries who are pushing the boundaries of what’s possible in the world of events. You’ll learn about the latest AI tools and solutions, and discover best practices for implementing AI in your own event planning and production.

But that’s not all – the AI Events Conference will also feature a showcase of AI-powered products and services, allowing you to see the technology in action and learn how it can benefit your events. Plus, you’ll have the chance to network with other professionals in the field and learn from their experiences with AI.

Don’t miss out on this exciting opportunity to learn about the future of AI in events. Register now to reserve your spot at the AI Events Conference!

Sincerely,

[Conference Organizer]

12. Early-Bird Deadline Approaching Email Copy

Prompt: Write a discount pricing ending soon email to promote a new conference about using AI in the events industry

Dear valued attendees,

Don’t miss out on the opportunity to save on your registration for the AI Events Conference! Our early bird pricing ends soon, so be sure to register today to take advantage of the discount.

As the only conference dedicated to showcasing the latest trends and technologies in the use of artificial intelligence in the events industry, the AI Events Conference is a must-attend event for professionals looking to stay ahead of the curve and stay competitive in the rapidly-evolving events industry.

With keynote presentations from industry experts, panel discussions, and workshops on topics such as data analysis, automation, and the future of AI in events, the AI Events Conference has something for everyone. And with a focus on both the practical applications and the potential future of AI in events, you’ll come away with valuable insights and tools to help you implement AI in your own event planning and production.

Don’t miss out on the early bird pricing – register today and save! We look forward to seeing you at the AI Events Conference.

Sincerely,

[Conference Organizer]

13. Upsell Experiential Activation to Sponsors

Prompt: Write an email inviting companies to create an immersive experience as a sponsor of a new conference about using AI in the events industry

Dear [Company],

We are excited to announce the launch of the AI Events Conference, the first annual event dedicated to showcasing the latest trends and technologies in the use of artificial intelligence in the events industry.

As a leader in the field of AI, we believe your company would be a valuable sponsor for the AI Events Conference. By partnering with us, you will have the opportunity to showcase your AI products and services to a highly engaged and influential audience of event professionals.

One of the unique opportunities we are offering to our sponsors is the ability to create an immersive experience for attendees. This can be in the form of a demo or interactive exhibit showcasing your AI technology, a workshop or presentation on the use of AI in events, or even a VR experience that allows attendees to see your AI products in action.

As a sponsor, you will receive a range of benefits, including:

• Brand exposure and visibility through event marketing and promotional materials
• Complimentary tickets to the conference
• Access to attendee contact information for future marketing efforts
• Opportunities to network with other industry leaders and potential partners
• A dedicated booth at the conference to showcase your products and services

We are offering a limited number of sponsorship packages, so please don’t hesitate to contact us to discuss the details and reserve your spot.

We look forward to working with you to make the AI Events Conference a success!

Sincerely,

[Conference Organizer]

14. Daring Sponsor Upsell

Prompt: Write a cheeky email tempting companies to create an experiential activation as sponsors of a new conference about using AI in the events industry

Hey there [Company],

We know you’re probably tired of the same old boring conferences, but we’ve got something that’s going to change all that.

Introducing the AI Events Conference, the first annual event dedicated to showcasing the latest trends and technologies in the use of artificial intelligence in the events industry. And we want you to be a part of it.

As a sponsor, you’ll have the chance to create an Experiential Activation that will blow the socks off of our attendees. This can be in the form of a demo or interactive exhibit showcasing your AI technology, a workshop or presentation on the use of AI in events, or even a VR experience that allows attendees to see your AI products in action.

But don’t take our word for it – just check out some of the other amazing benefits of being a sponsor:

• Brand exposure and visibility through event marketing and promotional materials
• Complimentary tickets to the conference
• Access to attendee contact information for future marketing efforts
• Opportunities to network with other industry leaders and potential partners
• A dedicated booth at the conference to showcase your products and services

So come on, don’t be a party pooper. Join us at the AI Events Conference and create an Experiential Activation that will leave a lasting impression on our attendees.

We can’t wait to hear from you!

Sincerely,

[Conference Organizer]

15. Website FAQ

Prompt: Create an attendee FAQ for a new conference about using AI in the events industry taking place at the San Francisco Marriott Marquis on May 1 to 3 of 2023 from 9am to 5pm daily.

Q: Where is the AI Events Conference taking place?
A: The AI Events Conference will take place at the San Francisco Marriott Marquis on May 1 to 3 of 2023.

Q: What are the hours of the conference?
A: The conference will take place from 9am to 5pm daily.

Q: Is the conference open to everyone?
A: The conference is open to anyone who is interested in the use of artificial intelligence in the events industry.

Q: Can I register for the conference online?
A: Yes, you can register for the conference online at [conference website].

Q: Is there a discount for group registrations?
A: Yes, we offer a discount for group registrations of 10 or more people. Please contact us at [email] for more information.

Q: Is there a dress code for the conference?
A: The dress code for the conference is business casual.

Q: Is there wifi available at the conference?
A: Yes, there will be wifi available at the conference.

Q: Is there parking available at the conference venue?
A: Yes, the San Francisco Marriott Marquis offers parking at a discounted rate for conference attendees. Please contact the hotel directly for more information.

Q: Are meals provided at the conference?
A: Lunch will be provided for all conference attendees on all three days of the conference. Other meals are not included in the registration fee.

Q: Can I transfer my registration to someone else?
A: Yes, you can transfer your registration to someone else by contacting us at [email] at least 48 hours before the start of the conference.

16. Questions for Speakers

Prompt: Create questions to ask Dr. Fei-Fei Li about how AI can be used in the events industry

• Can you explain the potential benefits of using AI in the events industry?
• What are some examples of AI technologies that are currently being used in the events industry?
• How can AI be used to analyze data and gain insights into event attendees and potential attendees?
• Can you discuss the potential for AI to automate tedious tasks in event planning and production?
• How do you see AI continuing to evolve and impact the events industry in the future?
• Can you provide some best practices for event professionals looking to implement AI in their own work?
• In your opinion, what are the biggest challenges and opportunities facing the use of AI in the events industry?
• Can you discuss any ethical considerations that should be taken into account when using AI in the events industry?
• How do you think the events industry can best prepare for and take advantage of the opportunities presented by AI?
• In your opinion, what are the most exciting developments and innovations in the use of AI in the events industry?

17. Pre-Conference Attendee Survey

Prompt: What questions should we ask attendees to improve matchmaking at the conference about using AI in the events industry?

• What is your current job title or role?
• What are you hoping to learn or gain from attending the AI Events Conference?
• What is your current level of knowledge or experience with AI in the events industry?
• What are your current challenges or areas of interest in the use of AI in the events industry?
• Are you interested in networking with other attendees at the conference? If so, what specific areas or topics are you interested in discussing?
• Are you open to potential collaboration or partnership opportunities with other attendees at the conference?
• What specific AI products or services are you currently using or interested in learning more about?
• Are you interested in attending any specific workshops or sessions at the conference? If so, which ones?
• Are you interested in attending any networking events or social activities during the conference?
• Are you interested in learning more about any specific sponsors or exhibitors at the conference?

18. Pre-Conference Sponsor Survey

Prompt: What questions should we ask sponsors to improve matchmaking at the conference about using AI in the events industry?

• What is your company’s primary focus or area of expertise in the field of AI?
• What specific products or services does your company offer related to the use of AI in the events industry?
• What are the key benefits or value propositions of your company’s AI products or services?
• Are you interested in networking with other attendees at the conference? If so, what specific areas or topics are you interested in discussing?
• Are you open to potential collaboration or partnership opportunities with other attendees at the conference?
• Are you interested in attending any specific workshops or sessions at the conference? If so, which ones?
• Are you interested in attending any networking events or social activities during the conference?
• Are you interested in showcasing your products or services through an Experiential Activation at the conference?
• Are you interested in learning more about any specific attendees or attendees with specific job titles or roles at the conference?
• Are you interested in learning more about any specific competitors or potential partners at the conference?

19. Opening Speech

Prompt: Write an opening speech to be read on stage at the start of a new conference about using AI in the events industry

Good morning, everyone, and welcome to the AI Events Conference.

As the first annual event dedicated to showcasing the latest trends and technologies in the use of artificial intelligence in the events industry, we are thrilled to have all of you here with us today.

The events industry is constantly evolving, and the use of AI is playing a major role in that evolution. Whether it’s through data analysis, automation, or the creation of new and innovative experiences, AI is transforming the way events are planned, marketed, and produced.

That’s why we’ve brought together some of the top experts in the field to share their insights and experiences with you. Over the next three days, you’ll have the opportunity to learn about the latest AI tools and solutions, hear from industry leaders about their own experiences with AI, and discover best practices for implementing AI in your own event planning and production.

But the AI Events Conference is not just about the present – it’s also about the future. We’ll be exploring the potential future of AI in events, and how it will continue to shape the industry in the coming years.

So, whether you’re a seasoned event professional looking to stay ahead of the curve, or a newcomer to the field looking to learn more about AI, we are confident that you will come away from the AI Events Conference with valuable insights and tools to help you succeed in the exciting world of events.

We hope you enjoy the conference, and we look forward to seeing the amazing things you’ll achieve with AI.

Thank you, and have a great conference.

20. Day-One Conference Highlights

Prompt: Write an email talking about the highlights of the first day of the new conference about using AI in the events industry. Feature outstanding networking opportunities, great business connections, a great community feeling, fantastic conversations and two amazing keynote sessions from Dr. Fei-Fei Li and Hilary MasonDear attendees,

We are thrilled to report that the first day of the AI Events Conference was a huge success!

From the moment the conference opened, the networking opportunities were fantastic, with attendees making great business connections and enjoying a great community feeling. The conversations were fantastic, and everyone seemed to be having a great time.

But the real highlights of the day were the two amazing keynote sessions from Dr. Fei-Fei Li and Hilary Mason. Both speakers were engaging and informative, sharing their insights and experiences with AI in the events industry. Attendees were captivated by their presentations, and the Q&A sessions were lively and engaging.

Overall, it was a fantastic first day, and we are looking forward to even more great sessions, workshops, and networking opportunities tomorrow.

Thank you for being a part of the AI Events Conference – we can’t wait to see what the next two days have in store!

Sincerely,

[Conference Organizer]

21. Social Media Posts

Prompt: Suggest ideas for fun and creative social media posts from the new conference about using AI in the events industry.

Option 1:

1. “The future of events is here! AI is transforming the way we plan and produce events, and the AI Events Conference is the perfect place to learn more. #AIEventsConference”
2. “Just learned about some amazing AI tools and solutions at the AI Events Conference! Can’t wait to see how they can help me improve my events. #AIEventsConference”
3. “Networking with other event professionals at the AI Events Conference has been fantastic! So many great connections and conversations. #AIEventsConference”
4. “Experiential Activations are the highlight of the AI Events Conference! So much innovation and creativity on display. #AIEventsConference”
5. “Feeling inspired and energized after an amazing day at the AI Events Conference! Can’t wait to see what tomorrow has in store. #AIEventsConference”
6. “The AI Events Conference is more than just a conference – it’s a community of event professionals who are passionate about the future of events. #AIEventsConference”
7. “Just heard some incredible keynote presentations from Dr. Fei-Fei Li and Hilary Mason at the AI Events Conference! So much knowledge and wisdom. #AIEventsConference”
8. “The AI Events Conference is a must-attend for anyone interested in the future of events. Come learn, connect, and be inspired. #AIEventsConference”
9. “Thanks to the AI Events Conference

Option 2:

1. Attendees at the AI Events Conference are learning about the latest trends and technologies in the use of artificial intelligence in the events industry!
2. We’re excited to hear from industry leaders like Dr. Fei-Fei Li and Hilary Mason at the AI Events Conference!
3. The networking opportunities at the AI Events Conference are fantastic – come meet your next business partner!
4. The future of AI in the events industry is looking bright – come join the conversation at the AI Events Conference!
5. The AI Events Conference is all about creating immersive experiences – check out our Experiential Activations!
6. Don’t miss out on the amazing workshops and sessions at the AI Events Conference – register now!
7. Our sponsors and exhibitors at the AI Events Conference are showcasing the latest AI products and services – come check them out!
8. The AI Events Conference is a great opportunity to learn from other event professionals and share best practices – join us!
9. The AI Events Conference is not just about learning – it’s also about having fun! Check out our social events and activities!
10. The AI Events Conference is the first annual event dedicated to showcasing the latest trends and technologies in the use of AI in the events industry – don’t miss it!

22. Photo Shot List

Prompt: Suggest photos that should be captured for the new conference about using AI in the events industry

1. Photos of attendees registering and networking at the conference venue
2. Photos of keynote speakers delivering their presentations
3. Photos of attendees participating in workshops and sessions
4. Photos of attendees interacting with sponsors and exhibitors at the conference
5. Photos of attendees participating in social events and activities at the conference
6. Photos of attendees networking and making connections at the conference
7. Photos of the conference venue, including the stage and networking areas
8. Photos of sponsors and exhibitors showcasing their products and services at the conference
9. Photos of attendees receiving their conference materials and badges
10. Photos of attendees at the conference networking event or closing party.

23. Promo Video Shot List

Prompt: Suggest video shot list for covering the new conference about using AI in the events industry

1. Open with footage of attendees arriving at the conference venue and registering
2. Show footage of attendees networking and making connections during breaks and meals
3. Capture audio clips of attendees sharing their thoughts on the conference and their expectations for the event
4. Record footage of keynote speakers delivering their presentations and interacting with the audience
5. Show footage of attendees participating in workshops and sessions
6. Record audio clips of attendees discussing the value and relevance of the sessions they attended
7. Capture footage of attendees interacting with sponsors and exhibitors at the conference
8. Record audio clips of sponsors and exhibitors discussing the value of their participation in the conference
9. Show footage of attendees participating in social events and activities at the conference
10. Close with footage of attendees leaving the conference and sharing their thoughts on the event.

24. Post-Event Attendee Survey

Prompt: What questions should we ask attendees to assess their return on investment from being part of the new conference about using AI in the events industry?

1. Did you find the conference sessions and workshops to be informative and relevant to your work?
2. Did you make any valuable connections or find potential collaboration or partnership opportunities at the conference?
3. Did you learn about any new or innovative AI products or services that you were not previously aware of?
4. Did you have the opportunity to network with other attendees who are working in similar roles or on similar projects?
5. Did you feel that the conference provided you with valuable insights and tools to help you implement AI in your own work?
6. Were there any specific sessions or experiences at the conference that you found particularly valuable or impactful?
7. Did you feel that the conference was a worthwhile investment of your time and money?
8. Do you plan on attending the AI Events Conference again in the future?
9. Would you recommend the AI Events Conference to other professionals in the events industry?
10. Do you have any suggestions or feedback for how the conference can be improved in the future?

25. Post-Event Sponsor Survey

Prompt: What questions should we ask sponsors to assess their return on investment from being part of the new conference about using AI in the events industry?

• Did you have the opportunity to showcase your products or services to a targeted and engaged audience of event professionals?
• Did you make any valuable connections or find potential collaboration or partnership opportunities at the conference?
• Did you receive any valuable leads or sales inquiries as a result of your participation in the conference?
• Did you have the opportunity to network with other sponsors or exhibitors who are working in similar fields or on similar projects?
• Did you feel that the conference provided you with valuable insights and tools to help you succeed in the events industry?
• Were there any specific sessions or experiences at the conference that you found particularly valuable or impactful?
• Did you feel that the conference was a worthwhile investment of your time and resources?
• Do you plan on sponsoring or exhibiting at the AI Events Conference again in the future?
• Would you recommend the AI Events Conference to other companies in the events industry?
• Do you have any suggestions or feedback for how the conference can be improved in the future?

26. Attendee Thank You Email

Prompt: Write a heartfelt thank you email to attendees of the new conference about using AI in the events industry

Dear attendees,

On behalf of the entire team at the AI Events Conference, we want to thank you for being a part of our first annual event.

Your participation and engagement made the conference a huge success, and we are grateful for the opportunity to share our knowledge and expertise with you.

We hope that you found the conference informative, engaging, and valuable, and that you were able to make some valuable connections and learn about some new and innovative AI products and services.

We are already looking forward to next year’s AI Events Conference, and we hope to see you there. In the meantime, please don’t hesitate to reach out to us with any feedback or suggestions you may have.

Thank you again for being a part of the AI Events Conference – we are truly grateful for your support.

Sincerely,

[Conference Organizer]

27. Sponsor Thank You Email

Prompt: Write a heartfelt thank you email to sponsors of the new conference about using AI in the events industry

Dear sponsors,

On behalf of the entire team at the AI Events Conference, we want to thank you for your support and participation in our first annual event.

Your sponsorship was an integral part of the conference’s success, and we are grateful for the opportunity to showcase your products and services to a targeted and engaged audience of event professionals.

We hope that you found the conference to be a valuable investment of your time and resources, and that you were able to make some valuable connections and gain exposure for your company.

We are already looking forward to next year’s AI Events Conference, and we hope to have the opportunity to work with you again. In the meantime, please don’t hesitate to reach out to us with any feedback or suggestions you may have.

Thank you again for your support of the AI Events Conference – we are truly grateful for your partnership.

Sincerely,

[Conference Organizer]