Contracts & Duty of Care

Tariffs can trigger unexpected cost spikes for both planners and suppliers. Building flexibility into contracts through substitutions and force majeure protections can help mitigate financial surprises and keep events on track.

With car break-ins surging in some U.S. cities, business event planners must now consider parking lot safety as part of their site selection and contract process. 

You might think the responsibility for the safety and security of VIPs at a meeting falls on the sponsoring organization – but planners are also partially liable.

Hotel fees buried deep in your contract or on your hotel’s web site can add 30-40% to the cost of your meeting. Here’s how to negotiate them down.

Meeting planners can play a crucial role in spotting human trafficking and educating their attendees and suppliers. The key is to make it an ongoing effort – because the fight is far from over.

With norovirus leading the news and the continuing threat of Covid, flu and RSV, planners need to be on high alert.